For small businesses in Jeddah

HR software in Jeddah for small businesses

Many establishments in Jeddah run to the rhythm of the seasons: Ramadan, the two Eids, Hajj and Umrah. Working hours change, demand for temporary staff rises, and the wage protection file is still due every month. HR FLARE prepares the payroll file, calculates GOSI and shows dates in Hijri.

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How does a Jeddah salary reach the Wage Protection System?

The establishment sends its payroll file to its bank, the bank pays the salaries and then issues the processed wage protection file. That file is uploaded to Mudad within 30 days, and many banks upload it automatically. Mudad then matches the salaries against GOSI data.

The wage protection file, step by step

The bank file follows each bank's format; the file that reaches Mudad follows the HRSD specification.

Step	Who	Details
1. Payroll file	Establishment	In the bank's format, with basic salary, housing, other earnings, deductions, net, national ID or Iqama and IBAN for each employee
2. Transfer	Bank	In house or through SARIE to other banks
3. Processed wage file	Bank	A digitally signed file in the HRSD format; many banks upload it to Mudad for the client
4. Upload and matching	Mudad	Within 30 days since 1 March 2025, matched against GOSI data

In the HRSD specification, net pay must equal basic salary plus housing plus other earnings, minus deductions.

Why a wage protection file gets rejected

The most common problems are a wage that differs from the one registered with GOSI or in the contract, a wrong IBAN or Iqama number, or a net amount that does not equal its components. That is why HR FLARE builds the file from the payroll run itself, so the numbers come from the same source they were calculated from. See our Mudad WPS guide (Arabic) for details.

Ramadan and Eid al-Fitr

Under Article 98 of the Labor Law, working hours in Ramadan for Muslim employees may not exceed six hours a day and 36 hours a week. Non-Muslim employees keep their normal hours unless the establishment decides otherwise. Work out a schedule with the Ramadan working hours calculator (Arabic).

The private sector Eid al-Fitr holiday is four days, starting the day after 29 Ramadan in the Umm al-Qura calendar. In 2026 it began after close of business on Wednesday 18 March and ran from Thursday 19 to Sunday 22 March.

The Hajj season and temporary work

The Makkah region, which includes Jeddah, sees high demand for staff during Hajj. HRSD launched Ajeer Al-Hajj, which grants establishments permits to employ Saudis and residents on seasonal contracts during Hajj. The wider Ajeer platform organises temporary work and the temporary transfer of surplus workers between establishments under a fixed term permit.

The private sector Eid al-Adha holiday is four days from Arafat Day; in 2026 it ran from Tuesday 26 to Friday 29 May.

Typical HR tasks in Jeddah

Building the Ramadan schedule for Muslim employees and tracking attendance at the reduced hours.
Planning leave away from peak season and telling employees early.
Getting Ajeer permits for seasonal staff and ending them on time.
Making sure the wage protection file reaches Mudad within 30 days.
Converting season dates between Hijri and Gregorian with the Hijri date converter (Arabic).

How HR FLARE helps in Jeddah

Real capabilities in the product today. The free plan covers up to 5 employees.

Saudi WPS payroll file

HR FLARE builds a WPS payroll file from your payroll run: basic salary, housing, other earnings, deductions and the national ID or Iqama number, for your bank and Mudad.

GOSI calculation

HR FLARE calculates employee and employer social insurance contributions from each employee's salary.

Payroll in SAR

Gross, deductions, net and payslips in SAR, with a full record of every run.

Holidays and weekend

Private sector holidays are pre-computed from the Umm al-Qura calendar and adjustable, and the weekend is configurable, for example Friday and Saturday.

Hijri dates

Dates show in Hijri next to Gregorian throughout the app.

AI assistant and MCP

Ask about your team in Arabic or English, or connect HR FLARE to Claude or ChatGPT over MCP.

What HR FLARE does not do

No government platform connection: HR FLARE does not upload to Mudad, document contracts in Qiwa or register employees with GOSI. You or your bank upload the files.
No Ajeer permits: temporary work permits are issued on the Ajeer platform.
Data location: data is hosted in Europe; in-Kingdom hosting is not available.

Frequently asked questions

How many hours does an employee work in Ramadan in Jeddah?

For Muslim employees, no more than six hours a day and 36 hours a week, under Article 98 of the Labor Law. Non-Muslim employees keep their normal hours unless the establishment decides otherwise.

Who uploads the wage protection file to Mudad, me or the bank?

The bank issues the processed file after the transfer, and many banks upload it to Mudad automatically for the client. If yours does not, the establishment uploads it through the Mudad compliance system within 30 days.

Can I hire temporary staff for the Hajj season?

Yes, through Ajeer Al-Hajj, launched by HRSD, which grants establishments permits to employ Saudis and residents on seasonal contracts during Hajj.

Does HR FLARE prepare the wage protection file for Jeddah banks?

Yes. HR FLARE builds a WPS payroll file from your SAR payroll run, with basic salary, housing, other earnings, deductions and the national ID or Iqama number. The transfer and the Mudad upload happen through your bank.

Sources

Last reviewed 30 September 2026. This page is general information, not legal advice: always confirm with the official authority.

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